For additional gains, the City is rolling out UltiPro Benefits Open Enrollment now, and UltiPro Performance Management and UltiPro Salary Planning and Budgeting later in 2008.
The City of Ann Arbor was using a traditional financial program for payroll and basic human resources tasks, but the solution required manual reconciliation, lacked sophisticated reporting capabilities, and burdened internal IT resources who were responsible for system maintenance.
In November 2006, City leaders selected UltiPro delivered through Intersourcing to resolve these shortcomings, streamline HR processes, enable its human resources associates to function more strategically, and even reduce reliance on paper.
Comparing the hard operating costs of its previous methods to UltiPro through Intersourcing, the Michigan municipality is on its way to saving approximately $540,000 over a five-year period. In that same time frame, the organization hopes to achieve another $500,000 in soft-cost savings from using UltiPro.
Although Martonchik and his team have experienced many of the practical administrative benefits of UltiPro, the advantages have been organization-wide. For example, using UltiPro Recruitment, applicants can submit applications online rather than having to visit the office and requiring assistance from HR associates. With the UltiPro career portal, communication is electronic, including a series of online assessments that candidates can complete at their convenience.
Collecting applications and assessment results online gives hiring managers and recruiters fast and complete details on candidates, and the City’s time-to-hire is improving as its pool of applicants continues to grow. Because this information is centralized in UltiPro, the City can generate reports to evaluate the talent acquisition process and track metrics, such as the City’s most effective recruiting methods and their costs. With these capabilities and increased efficiencies, the HR team, and managers, too, can operate more strategically, something that impacts the whole organization.
